Last week I asked someone to send me files as email attachments, and the 4 Publisher files turned a small 3KB message into 12MB.
Since large email attachments inflate the size of Outlook .pst files and can cause problems (as well as generating email quota warnings), I knew I needed to get those email attachments out of my mailbox.
Luckily, there's an easy way to do this -- without deleting the original email message or losing the attachments. You can save attachments to your local drive, and then delete them from the email message.
1. Open the email message in Outlook.
Note: The key to making this work is to open the message, not just read it in the viewing pane.
2. Right-click on the email attachment, and choose "Save As". Choose the local drive & folder in which to store the files.
If there are two or more attachments, in the right-click menu choose "Select All" to save all of them at one time.
3. Right click again and select the "Remove" option this time.
4. After you've removed the attachments and close the email message, Outlook will pop up a dialog window saying, "The attachments of the message have been changed. Do you want to save changes to this message?" Click the "yes" button to save the message sans attachments.
Voila -- the large files are deleted from Outlook, but your email message stays intact!