Save Time by Creating & Using Email Templates in Outlook

If you find yourself writing similarly-worded email messages multiple times, consider saving that message as a template in Outlook, so you can re-use that content in the future.  Here's how:

Create a template:

  1. Compose a new message using the text you want to re-use.
  2. Click the Office button and select "Save As".
    • In Outlook 2003, select File | Save As from the menu.
  3. Select "Outlook Template" from the "Save as type" dropdown menu.
  4. Choose a name for the template name (if it's different from the email subject line) under File name.
  5. Click the Save button.

Create a message from a template:

  1. With Outlook open to your Inbox, click Outlook's menu bar and choose Tools, then Forms, and then Choose Form.
  2. In the "Look In" dropdown menu, select "User Templates in the File System".
  3. Double-click the email template you want.
  4. Edit, address, and send the email message whenever you need.