How to Send an Email to a Distribution List

Submitted by schwarz on April 18, 2011 - 5:00pm

If you want to send an email message to a group of people who are part of a Winnefox distribution list but wondered how to find the email address of the list, here are the steps to do it in Outlook:

1. First compose your email message & add a subject line.

2. Click the To button to open the Global Address List.

3. Click on the distribution list to which you want to send your email message.

4. Click the To (or CC or Bcc) button in the Global Address List.

5. Click the OK button.

6. Click the Send button.

How to Clear Misspelled Email Addresses in Outlook

Submitted by schwarz on February 15, 2011 - 6:12pm

clear Outlook's address cache If you've ever typed a misspelled email address in the To or CC fields of an Outlook message, a problem occurs because Outlook will remember that bad address. Because Outlook has an auto-complete function, so every time you begin typing an address any incorrect ones will also appear in the auto complete list Outlook offers you.

Fortunately there's an easy way to clear any misspelled (or out of date) email addresses:

Don't Like Emails in Date Groups? Here's How to Change Your Outlook

Submitted by schwarz on January 14, 2011 - 4:48pm

If your email messages in Outlook are displayed in Date Groups (Today, Yesterday, Monday, Tuesday, Last Week, Last Month, Older, etc.) but you'd rather save screen space and arrange them differently, here's how to change your outlook (sorry, bad pun):

Outlook Folders: Sort Them in the Order You Prefer

Submitted by schwarz on December 15, 2010 - 5:13pm

If you've got folders set up in Outlook and prefer to arrange them in order of importance (instead of Outlook's default alphabetical order), you've probably already found that Outlook won't let you drag & drop folders to display them the way you want.

A way to get around this is to rename a folder with a prefix of a number or a letter.

Here's how to do it:

Save Time by Creating & Using Email Templates in Outlook

Submitted by schwarz on November 15, 2010 - 5:05pm

If you find yourself writing similarly-worded email messages multiple times, consider saving that message as a template in Outlook, so you can re-use that content in the future. Here's how:

Create a template:

Shortcut to Save Multiple Email Attachments in Outlook

Submitted by schwarz on October 15, 2010 - 3:03pm

When someone sends you an email message that has multiple attachments, there's an easy way to save them all to your computer and get them out of your email inbox.

Outlook 2007:

Email Attachments That Won't Open: How to Fix 'Em

Submitted by schwarz on August 16, 2010 - 11:02am

If you ever get this error message ""Cannot open this item. Outlook cannot do this action on this type of attachment", here how to get around it:

Right-click on the message
Mouse over menu to View Attachments
Click on the attachment

How to Fix Broken Links in E-Mails

Submitted by schwarz on August 10, 2010 - 5:22pm

when a long URL is sent in an email sometimes it gets split onto a second line and doesn't work. How to recognize this and what to do.

http://www.macosxhints.com/article.php?story=20070112124954101

Fix Default Font & Color When Replying in Outlook 2007

Submitted by schwarz on July 15, 2010 - 2:58pm

Ever notice when you reply to an email that's in HTML format, the font color isn’t black, but a dark blue? Boy, that's annoyed me ever since I switched to Outlook 2007, and I'm SO glad to have found how to fix it. Here's how you can do it too:

Set up Email Reminders in Outlook

Submitted by schwarz on June 15, 2010 - 6:25pm

email reminder In Microsoft Outlook you can give yourself a reminder to reply or to take action on an email message. When you do so, a message box will open to remind you when it's time to follow up on it.

For example, when I get an email message letting me know a book I put on hold is available for checkout, I set a reminder so I remember to pull it off the holds shelf during my lunch hour.

The Ides

Outlook