Why address an email message to 10 people when you can address it to one? If you often send email messages to a group of of people — library board trustees, members of your Friends group, volunteers, etc. — it pays to create a Distribution List or Contact Group to make it easy on yourself.
A Distribution List (Outlook 2007) or Contact Group (Outlook 2010) is a grouping of email addresses collected under one Contact name. Whenever you send a message to a List or Group, it goes to every e-mail address in that list.
Outlook Web App (OWA) [formerly known as Outlook Web Access] lets you access your email through a web browser & secured logon. OWA looks and works similar to the "native" Outlook 2007 and Outlook 2010 software loaded on your work computer. All major Outlook functions are accessible in OWA: Inbox, Folders, Calendar, Contacts, Global Address List, and Tasks.
Winnefox now has an upgraded version of OWA that closely matches current Outlook functionality on all major web browsers. You'll get the same OWA experience using Firefox 3+, Chrome 3+, Internet Explorer 7+, and Safari 3+.
Outlook 2010 has a new feature that lets you arrange messages by Conversation.
Using this feature, messages that share the same subject appear as Conversations that can be viewed and expanded or collapsed by clicking an con to the left of the Subject line. The messages within each Conversation are sorted with the newest message on top. When a new message is received, the entire Conversation moves to the top of your message list, helping to make tracking email threads much easier than before.
Here's a screenshot of what this looks like in one of my email folders:
Back in October, Pete sent out an email message asking folks to periodically empty their Outlook "Deleted Items" folder. He and Jody had noticed that some mailboxes have "enormous amounts" of email stored in their Deleted Items or Spam folders.
All of the email is backed up every day. It would save a lot of time and space on the server if we only needed to worry about preserving necessary items.
An important part of email etiquette is to include a signature in each message you send (both when you compose a message, or reply to a message.) Similar to a signature in a letter, an e-mail signature is added to the end of your message.
Here's a template for creating a basic & effective email signature:
When you're searching for an email message you've received from someone, it's easy to have Outlook 2003 and Outlook 2007 find all messages from a sender, across all your folders (Inbox, Sent Items, any folders or subfolders you've created, etc.)