Office

Drawing the Line

Submitted by schwarz on

You can create a line across the page of your Word document with just a few keystrokes:

  • Type three consecutive hyphens and press Enter to get a normal line.
  • Type three underscores and Enter, and you'll get a bold line.
  • And if you type three equal signs and press Enter, you'll get a double line.

 

Use a Watermark to Indicate a Draft Version of a Word Document

Submitted by schwarz on

When working on a document in Word 2007, you can indicate it's in a draft status by adding a watermark to it.

Here's how to to insert a pre-designed watermark from Word's templates:

  1. On the Microsoft Word 2007 ribbon, click on the Page Layout tab
  2. Click on Watermark
  3. Click on one of the watermarks you want to use, and it'll be automagically added to your document.

Note:  Watermarks in Word documents can be viewed only in Print Layout & Full Screen Reading views, and on the printed page.

Use Quick Parts to Re-use Text, Images & Formatting in Word

Submitted by schwarz on

If you find yourself often entering the same "boilerplate" text, headers, footers, images, or formatting into a Word 2007 document, try using the Quick Part feature to create re-usable "building blocks".  Here's how:

1. In a Word 2007 document, use your mouse to select the text and/or images you want to re-use.

2. Click on the Insert tab.Microsoft Word Quick Part

3. In the Text section, click "Quick Parts".

Use Autocorrect to Add Symbols

Submitted by schwarz on

An easy way to put common symbols into a Microsoft Word document is to let its AutoCorrect feature do it for you.

Here are some handy examples:

Type (c) to create this symbol: ©

Type (r) to create this symbol: ®

Type (tm) to create this symbol: ™

Type -> to create this symbol: →

Note: If text isn't replaced with a symbol, you may need to turn on Word's AutoCorrect feature.  You can do that by following these steps:

Alphabetize a List in Word

Submitted by schwarz on

You can easily alphabetize the text of a one-level bulleted or numbered list in MS Word 2007.

Here's how to do it:

1. Select the items in a bulleted or numbered list.
2. On the Home tab, in the Paragraph group, click the AZ button to choose Sort.
3. In the "Sort Text" dialog box under "Sort by" click Paragraphs, and for "Type" click text, and then click either Ascending (A to Z) or Descending (Z to A).

Add holidays to the Outlook 2007 calendar

Submitted by schwarz on

Bad news: the calendar in Outlook 2007 doesn't display holidays, unlike previous versions of Outlook.
Good news: adding holidays to your calendar is easy! Just follow these steps...

    1. Open Outlook
    2. Click Tools on the menu bar
    3. In the Tools dropdown menu, click Options
    4. In the Options dialog box, click the Calendar Options button
    5. In the Calendar Options dialog box, click the Add Holidays button
    6. In the Add Holidays to Calendar dialog box, click the box next to United States, and then click the OK button
    7. The Import Holidays window will open
    8. When a "The Holidas were added to your Calendar" confirmation dialog box pops up, click the OK button to close it
    9. Click the OK button to close the Calendar Options dialog box
    10. Click the OK button to close the Options dialog box

Non-bulleted Items Within a Bulleted or Numbered List in Word

Submitted by schwarz on

When you're creating a bulleted or numbered list in Word or PowerPoint, you might want an item to appear on the list without a bullet, like this:

  • Non- Fiction
  • Fiction
    Mysteries
    Romances
    Science Fiction
  • Audiobooks

To do this, press the Shift key and the Enter key; this will start a new line without a bullet.

The next time you press the Enter key, the new line will continue the bulleted or numbered list.

Conditional Formatting

Submitted by cleveland on

You've compiled a big, complicated spreadsheet full of numbers and you want the important ones to stand out. Give conditional formatting a try - it's an Excel technique that changes cell appearance based on rules you set up, like "Turn the cell green if its value is less than 100."

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